BIA Meeting Minutes

Pillette Village Business Improvement Association

Board of Directors Meeting

May 22, 2025

In Attendance: Diane Beck, Danielle Ramsten, David Duke, Terry Yaldo and Bridget Scheuerman

Regrets:          Councillors Jo-Anne Gignac and Ed Sleiman

1. Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget provided the following financial report
• Bank balance as of April 30, 2025 $26,372.32
• Deposit 2024 HST Rebate $1,831.04
• Total balance $27,203.36
• Total for outstanding cheques $2,834.35
• Balance after outstanding cheques $24,369.01
• Balance of Capital Works project $46,200.00
• Terry asked if we could shop around for insurance. Diane suggested Ayre Farmers.
• Motion by Danielle and seconded by Diane to accept the Financial report as presented.

3. September 6^thEvent

• Leap Physiotherapy wants to participate in the September 6^th
• We should contact Animal Rescue to be a vendor.
• Send email to those who attended the general meeting about forming a committee to plan the event.
• Talk to the church to see if we could use their parking lot and if they would like to join in with the event.
• Potential Event Committee would be Diane Beck, Danielle Ramsten, David Duke, Nancy Johns, Tess (Tess Always), Alex (Leap Physio), Marlena (Charcuterie) and Bridget Scheuerman.
• A suggested meeting date of the first week of June to get together to discuss and plan the event will be sent to this committee.

4. Capital Works Project

• Bridget picked up the prototype for the address banner from AngelStar and brought it to the meeting. The Board members liked it, but it was indicated that the banner is too wide and that there would be encroachment fees involved.
• A discussion took place where it was suggested that we should ask the city to waive the encroachment fees for those businesses affected by the wider banner design.
• There should be a focus on getting the project completed.
• Bridget meets with Planning every two weeks to get updated on the progress.
• A lot of time was lost due to Covid, and the original Manufacturer of the banners has since gone out of business.
• Bridget indicated that only 22 of the 47 businesses will be getting the signs because the property owners of the others did not agree to having the banner installed. The City wants 55% so that it is a good presentation.  It was felt by the board that if the 22 banners go up, then the other businesses will want one as well, but it has to be understood that the property owner has to be the one agreeing to the installation, and so far we only have 22 locations that have agreed.  Also, businesses such as Shoppers and McDonalds will not agree as they have specifics as to how their buildings must look.

5. Maintenance

• Terry can have his employees do the work. Must be done on a regular basis and this includes the watering of the trees.
• Bridget will check with the city regarding flowers.

6. New/Other Business

• A Chinese restaurant has opened on the southwest corner of Wyandotte and Pillette called Come Again and Happy Tea.

Meeting Adjourned

Next Board Meeting will be Thursday, June 12, 2025, 4:00 p.m. at Hawkins Accounting.

This meeting will be followed by a meeting of the Planning Committee for the September 6^th event.

Pillette Village Business Improvement Association

Board of Directors Meeting

April 10, 2025

In Attendance:  Danielle Ramsten, Diane Beck, Councillor Jo-Anne Gignac, Terry Yaldo and Bridget Scheuerman

Regrets: David Duke

1. Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting.

2. Financial Report

• Bridget presented the following financial report
• Bank balance as of February 28, 2025, $8,094.71
• Deposit balance of 2024 Operating Budget $2,000.00
• Deposit 50% of 2025 Operating Budget $20,000.00
• Total after deposits $30,094.71
• Total Outstanding Cheques $4,052.92
• Final Balance after outstanding cheques $26,041.79
• Pending Deposit HST Rebate $1,831.04
• Capital Works Balance owing $46,200, Amount paid to date $85,800
• Motion by Danielle and seconded by Diane to accept the financial report as presented. Passed

3. BIAs Forming Their Own Meetings Update.

• Danielle, Bridget and Terry attended the first BIA meeting where a number of items were discussed.
• Hanging baskets was brought forwarded and it was indicated that this year the city will only provide half the number of hanging baskets and next year and going forward the city will no longer be putting hanging baskets in the BIAs. It will be up to each BIA to decided if they want the baskets and if so, they will have to manage the cost.  The city will store the baskets at the end of each season.  It was noted that this decision by the city was made after all of the BIAs had already established their operating budgets for the year.
• Events were discussed and information shared about what each BIA will be doing.
• It was determined that these meetings would takes place quarterly.

4. Events

• Bridget gave a report on the discussion that she had with the Ottawa Street BIA who are having a Street Sale and other events on the same day as we had previously selected for our Street Sale.
• Danielle feels that we need to develop a strategy going forward with events.
• We have to look at what we want and put more into it.
• Think outside of the box.
• Work with vendors.
• Add visual and we need to talk to the businesses to see what they want.
• Some ideas were Caribbean or Jamaican, kid’s activities, utilize the presence of the Day Care parking lot. Mom & kids spa day.
• Encourage salons to participate.
• Jo-Anne suggested we need a theme that can be used year after year. Do something related to the businesses.
• Change date to late August or beginning of September.
• We need to plan a business meeting, and we can do an online zoom for those who cannot attend in person.
• Looking at September 6^th for the event.
• Business meeting will be April 23, 6:00 p.m. at Hawkins Accounting.

5. Capital Works

• Bridget gave report. Planning is progressing well with the project.
• There are concerns about Encroachment regarding the address banners. May have to make the address banner smaller.
• Pole Banners have met requirements for Enwin Utilities and the City for weight and other requirements.
• Entrance Poles and banners are in process of final approval from Traffic (site line requirements) and Engineering regarding the installation of the poles.
• Bridget will call AngelStar to pick up the prototype for the next Board Meeting.

6. New/Other Business

• Car Wash has changed ownership.
• Look to see if we can co-ordinate something with the Running Factory’s Annual Run to see if we could direct some of the participates to our BIA for 2026.
• Some ideas for the event would be “Puppies In The Parking Lot” to include best costume, puppy parade, etc. Bring this up at the April 23^rd

Meeting Adjourned

Pillette Village Business Improvement Association

Minutes of Board Meeting

March 20, 2025

In Attendance:  Councillors Jo-Anne Gignac and Ed Sleiman, Terry Yaldo, Danielle Ramsten, David Duke and Bridget Scheuerman

Absent: Diane Beck

1. Approval of Minutes

• Motion by Terry and seconded by Danielle to accept the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget provided the following financial report:
• Bank Balance as of February 28, 2025 $8,094.71
• Deposit balance of 2024 Operating Budget $2,000.00
• Deposit 50% of 2025 Operating Budget $20,000.00
• Total balance $30,094.71
• Balance of outstanding Cheques $1,774.24
• Final monthly balance $28,320.47
• Capital Works paid to date $85,800 Balance owing on Capital Works $46,200 (amount could be adjusted based on final Phase of project).
• Motion by Danielle and seconded by Terry to accept the Financial Report. Passed.

3. BIAs Forming Own Meetings

• Bridget indicated that the BIAs will be meeting on Wednesday, April 2^nd, 6:00 p.m. to 8:00 p.m. at Sandwich Brewery to discuss issues.
• Terry and Danielle indicated that they would like to attend. Bridget will be attending also.

4. Events for 2025

• The street sale is scheduled for August 9^th, 9:00 a.m. to 3:00 p.m.
• This is the same day that Ottawa Street BIA is holding an event.
• Bridget will discuss collaboration with Ottawa Street BIA and also to see if there is any major issues that Ottawa Street may have with holding similar events on the same day.

5. Chamber of Commerce BIA Update

• Danielle reported that we will wait until the new leadership for the Chamber is in place to see if there is a fit for our BIA.
• We are currently not listed as a member.

6. Capital Works Project

• Bridget reported that very little progress has been made.
• Jo-Anne indicated that we need to have a meeting with Neil Robertson to get things moving along.
• Update: Bridget and Jo-Anne attended a meeting with Neil Roberston and members of the Planning Department assigned to this project. Subsequently Bridget has attended two more meetings with Planning and questions are being answered and obstacles being identified.  Bridget will be attending regular bi-weekly meetings with Planning until completion of the project.

7. Marketing

• David was approved to do $5.00 boosts for businesses on social media.
• David will start a mailing list to let the businesses know what we are doing. Danielle will help David with this task.
• David made a Patriotic boost for $20. Will do it again in a couple of weeks.
• Pushing street sale.

8. New/Other Business

• Pops Cannabis is gone as well as Kush.
• David suggested Spa Day In The Village.
• Jo-Anne indicated that there will only be 50% of the hanging baskets this year and then the City will cease to do the hanging baskets in the BIAs. The BIAs can choose to pay for the hanging baskets themselves, but this would involve purchase of baskets, plants, planting and watering throughout the season.  The City would store the baskets.
• Beautification will be the responsibility of each BIA.
• Vista project will impact Wyandotte starting in 2027 which will mean more traffic on Wyandotte. Have to look at traffic calming.

Meeting Adjourned

Pillette Village Business Improvement Association

Board of Directors Meeting

January 16, 2025

In Attendance: Danielle Ramsten, Councilor Ed Sleiman, Diane Beck, David Duke, Terry Yaldo and Bridget Scheuerman

Regrets: Councilor Jo-Anne Gignac

Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

Financial Report

• Bridget provided the following report:
• Balance as of November 29, 2024 $22,313.43
• Total for Outstanding Cheques $11,843.00
• Balance after cheques $10,469.43
• Balance of Capital Works Project$ 46,200.00
• Cheque for $10,600.00 forwarded to City for 2025 payment (included in Outstanding Cheques balance)
• Councillor Sleiman asked how much the Operating Budget is for Pillette Village and he was told $40,000
• Bridget indicated that we have to be careful with spending until our first Budget Installment for 2025 is received from the city
• Motion by Danielle and seconded by Diane to accept the financial report. Passed

Chamber of Commerce

• Danielle asked if we were members of the Chamber of Commerce as we are listed under the Pillar Membership. Bridget indicated that we have not been members for many years.
• Danielle gave a report on how, if we were members, we could take advantage of the many programs and offers by the Chamber. Businesses could tag in on the programs and offers as well.  The membership fee if $1,610 annually
• Diane asked what the benefits are to belonging to the Chamber. Danielle explained we could take advantage of member discounts, some marketing opportunities as well.
• The Community Builder membership would be best suited for our BIA.
• Danielle will get more details about the membership.
• Individual businesses can also join the Chamber separately and the first ten members from the BIA would be elevated to a higher level.

Capital Works Update

• Bridget gave an updated report based on a meeting that she attended with the Planning Department earlier in the afternoon.
• It would appear that the dimensions of the address banners exceed what is acceptable for an overhang of the sidewalk.
• Planning has had a meeting with Risk Management, Engineering and Legal to go over the entire project related to the banner poles and address banners and the address banners are what is causing some concern.
• The Board made a decision to proceed with the banner poles which would see banners installed on the poles on Pillette from Riverside Drive to just short of Ontario Street, and entrance poles and banners in the median at just beyond Arthur.
• Planning is still looking into whether the entrance banners can be installed in the Raymo median. If not, banners will be hung on the hydro poles at that location.
• Bridget will be contacting Enwin Utilities to start the paperwork going for banner poles.
• Bridget asked Planning to be included in the next meeting with Legal, Traffic, Risk Management and Planning.
• David asked if there is a warranty on the pole banners and Bridget will ask Planning.
• An issue of insurance has been brought up by Risk Management and this will continue to be investigated.
• It should be noted that this project has been delayed due to the absence of the original planner, who did the original design and made the contacts for the vendors, etc. Another person has taken up the responsibility and it is hoped that the project can be completed in a timely manner.

Marketing

• David continues to add new businesses as they join our neighbourhood.
• The name of the new Day Care located in the former Playdium Bowling Alley is Alexander Day Care.
• David will continue to do boost ads of $5 each as there was success with this venture.
• David suggested starting a newsletter for businesses. This was accepted as a good idea and David will work on it.

New/Other Business

• Please note that Bridget will be unavailable for 2-3 weeks starting January 22, 2025.
• There was no other New/Other Business.

Meeting Adjourned

Pillette Village Business Improvement Association

Board of Directors Meeting

November 14, 2024

In Attendance: Danielle Ramsten, Diane Beck, Terry Yaldo, David Duke, Councillor Jo-Anne Gignac and Bridget Scheuerman

Absent:            Councillor Ed Sleiman

1. Approval of Minutes

• motion by Diane and seconded by Danielle to accept the minutes from the previous meeting. 

2. Financial Report

• Bridget provided the following Financial Report:
• Bank Balance as of September 27, 2024, $8,017.06
• Deposit Permit Refund $1,000.00
• Deposit 2^nd Installment of Operating Budget $18,477.97
• Deposit Insurance Rebate $16.20
• Total after deposits $27,511.23
• Outstanding cheque total $3,614.15
• Balance after outstanding cheques $23,897.08
• Capitals Works balance $56,800
• Motion by Danielle and seconded by Diane to approve the Financial Report as presented. 

3. City Committee Audit

• Bridget provided an explanation regarding the current City Committee Audit.
• The City has hired an outside consultant to review the City Committees which includes all nine BIAs.
• The auditor is looking at procedures of the various committees to see if they line up with recent Governance which was adopted by City Council in 2023.
• The auditor is reviewing minutes of meetings, methods of decision making, review of constitution, decision making process, meeting procedures and financial decision making, etc.
• The audit will take about three months and at the end a 26-page report will be going forward to City Council with suggestions, recommendations, etc.
• Jo-Anne stated that the committee member training still has not occurred and may not until after the conclusion of the audits of City Committees.

4. Capital Works

• Bridget provided an update and indicated that she has had two meetings with the Planning Department, but the person she met with will be returning to her original position in Parks & Rec.
• Bridget will contact Neil Roberston, Executive Director of Planning & Development to find out who will be replacing this individual and get the project moving forward.
• It was suggested in the last meeting with Planning that measurements and locations for address banners needs to be established and that the contractor AngelStar would be the best one to do this work.

5. 2025 Events

• We will do the Street Sale again but will put in back into August after we establish which date Ford City BIA will be holding their annual event Dropped on Drouillard.
• For the Street Sale, those registering will have pay with their registration.
• David will also be adding a map online, so that those registering will know exactly where they will be located at the time of registration.
• It was suggested that we designate a corner for artists and a Bike Clinic was also mentioned.
• As well, we could try to get a caricature artist.

6. Marketing

• David has changed Sherwell information as requested.
• He has added YouTube Channel and LinkedIn.
• Diane feels we need to promote more on Facebook. David will boost $5.00 per business. Danielle said we should send out an impact with the boots.  Get business feedback following the boosts.  David asked how far to boost, and Terry suggested to narrow it down to the Walkerville to Tecumseh area.
• David said he was starting to do some stuff on Instagram, tagging, etc.
• Terry started a WhatsAp for the BIA and the businesses can be added by requesting through Terry. Good opportunity to let people know what is happening in our business community.

7. New Business

• Diane asked if we would decorate for Christmas, and she will do the decoration.
• We need volunteers to do this.
• New business is Kush City (Big Vape is gone).

Meeting Adjourned

Pillette Village Business Improvement Association

Annual General Membership Meeting

October 17, 2024

Nancy Johns Gallery & Framing

1. Welcome

• Terry welcomed everyone and thanked them for their attendance at the meeting and did a brief overview of the meeting.

2. Approval of 2023 Minutes of Annual Meeting

• Motion by Danielle and seconded by Nancy to approve the Minutes of the 2023 Annual Meeting.

3. Financial Report

• Bridget provided the following Financial Report:
• Bank Balance as of September 27, 2024 $8,017.06
• Deposit Cheque for Permit Fee rebate of $1,000.00
• Deposit Cheque for 2^nd installment of 2024 Operating Budget $18, 477.97
• Balance after deposits $27,495.03
• Balance of Outstanding Cheques $2,274.84
• Balance after outstanding cheques $25,220.29
• Balance of Capital Works project $56,800.00
• Motion by Danielle and seconded by Nancy to accept the Financial Report. Passed.

4. Capital Works Project

• Bridget provided an update on the Capital Works Project.
• We are now in Phase 2 of the project.
• Letters were sent to all property owners to secure their consent to attach the building banners to their properties. The response has been slow, but we are going to proceed with the number that have agreed.  Business owners were encouraged to communicate with their landlords to get their permission to attach the address banners to each building.
• Angelstar is the company who will be manufacturing the banners for both the buildings and for the post banners that will run along Pillette and be installed in the median in the 4400 block and on the poles in the 4900 block. It would appear that the median at the 4900 block is too narrow to install banner poles.
• Bridget will be meeting with the new person in Planning to get the project moving.

5. 2025 Operating Budget

• The 2025 Draft Operating Budget was reviewed line by line and opened to questions.
• The 2025 Operating Budget will exceed the previous $40,000 figure by $124.50. This is a small increase given the fact that many of our expenses have gone up by large amounts, i.e. Insurance coverage increased over the past two year by $200, Audit fees increased $800, maintenance increased by $2.50 per hour and outside vendors that we use have increased their prices.
• A Motion was put on the floor to approve the 2025 Operating Village at $40,124.50.
• Motion by Nancy to approve the 2025 Operating Budget as presented, seconded by Danielle.  All were in favour.  The motion passed unanimously.
• The Operating Budget will now be sent to the city.

6. Marketing

• David Duke was unable to attend the meeting.
• Diane indicated that Instagram can share posts. We will have David contact Diane.
• Nancy asked about replacing the banner that is on the side of a building on Pillette. The banner has been there for over 7 years and is starting to fade.

7. Events for 2025

• Terry indicated that we had two events this year, Street Sale and Open Streets.
• Nancy said Open Streets went well. She would like to have a bike valet for the next Open Streets.  Could be located at Hawkins parking lot.  Could have goodie bags as well.
• Diane said if vendors were spread out too far people will not stop, but when closer people will stop.
• Have an agenda in advance of the event.
• Have to get people off their bikes.
• City survey was sent and offering to do every year.
• Sandra got good results and continues to gain customers.
• Terry indicated that the purpose of these events is to get people to know about our BIA.
• Sandra will do a customer appreciation day on January 19, 2025 and will be doing a raffle and other prizes. Have the businesses give something that could be won as a prize.  Everything will be put in a basket and the basket given away to the raffle winner.
• Last year Nancy bought gift cards from Marcuterie and gave them to her customers.
• Marlena suggested a passport.
• Diane asked how Leap Physiotherapy did during Open Streets. Sean said that he could have done more and he will for the next event.  He felt it went great.
• Terry mentioned about the low vendor turn out for the Street Sale. Next year we will have vendors pay when they register and that will help to keep them as vendors if they have already paid.
• It was great to see the businesses out for Open Streets.
• Nancy said her artists loved the event.
• Diane suggested that vendors order their lunch when registering and get lunch boxes from Marcuterie.
• We will be going back to August for the Street Sale.

8. Confirmation of the Board of Directors

• Terry indicated that we are looking to increase the number of Board Members and if anybody is interested to let us know now or in the future as the year progresses.
• Motion to Confirm the Board of Directors was made by Nancy and seconded by Marlena.

9. New Business

• Nancy mentioned that cigarette butts are being thrown on the sidewalk by Tall Tide Tattoos and homeless people are picking them up and smoking them The BIA will send an email asking that businesses not leave cigarette butts on the sidewalk, but provide a can to dispose of the butts and dispose of the butts.
• Nancy indicated that the person in the apartment above allegedly stole something out of her van.
• Sandra got her car window broken.
• Nancy has installed a camera at the back of her gallery. There were other various things that have been taken.  Nancy keeps her door locked for safety and it also provides the opportunity to greet customers when they ring the bell.
• Sandra indicated that you have to be careful at night , particularly in the alley.
• Terry suggested starting “What’s App” for the businesses.
• Nancy suggested putting a sign at your door indicating that you have surveillance in place.  She puts a “Security One” banner at her door every night.

Meeting Adjourned

Minutes of Board of Directors Meeting

Pillette Village Business Improvement Association

October 10, 2024

In Attendance:  Danielle Ramsten, David Duke, Terry Yaldo and Bridget Scheuerman

Regrets: Diane Beck, Councillors Jo-Anne Gignac and Ed Sleiman

1. Approval of Minutes

• Motion by Danielle and seconded by Terry to accept the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget presented the following financial report
• Bank balance as of August 30, 2024 $11,425.59
• Total of outstanding cheques $6,770.98
• Balance after cheques $4,654.61.
• Capital Works balance $56,800
• Pending Deposits $1,000.00 City of Windsor Permit refund 2^nd Installment Operating Budget $18,000.00 Total pending $19,000.00
• Pending Balance $29,391.45

3. Open Streets

• Very positive event and feedback.
• It was suggested that we put seats where the bands are playing to keep people in the area longer.
• Have bike racks situated at Hawkins Parking Lot.
• Have sign to indicate where the water was being distributed.
• Provide an agenda with timed events.
• Think about adding Buskers or other street entertainment.
• Gave out about 400 bottles of water that had our logo on them.
• Add signage to indicate where activities are occurring and these should be at both ends of the BIA.

4. Capital Works

• The second phase is well underway and Bridget has a telephone call scheduled with the Planning Department tomorrow to get things moving.

5. Water Cart

• Repairs not update as yet. Hope to get it fixed by the Spring.

6. Annual Meeting

• Will be taking place Thursday, October 17^th, 6:30 p.m. at Nancy Johns Gallery and Framing.
• 2025 Operating Budget will be presented.
• Notice has been sent out to property and business owners.
• Bridget will order refreshments.
• Terry with provide beverages.

7. Marketing

• David will redo Sherwell on website as requested.
• Still cannot get information on new bakeries and hair salon.
• Businesses are being promoted as usual.
• We highlight our businesses more than other BIAs.
• Linked In was suggested as a new platform, and David will set this up and include Danielle and Terry and will check with Diane.
• David suggested adding You Tube. He will also set this up.

8. New Business

• Bridget will be attending SSNAPP Neighbourhood Safety Plan.
• Terry indicated Our Riverside contacted him about advertising for Christmas. We are weak in retail so we would not benefit for such advertising.
• Danielle joined the Chamber of Commerce Board. Danielle will get information about going into partnership with the Chamber and the BIA.

Meeting Adjourned

Next Meeting Thursday, November 14, 2024 Hawkins Accounting 4:00 p.m.

Minutes of Board of Directors Meeting

Pillette Village Business Improvement Association

September 12, 2024

In Attendance:  Danielle Ramsten, Terry Yaldo, Councillor Ed Sleiman, Diane Beck, David Duke and Bridget Scheuerman

Regrets:   Councillor Jo-Anne Gignac

1. Approval of Minutes

• Motion by Danielle and seconded by Diane to accept the minutes of the previous Meeting. Passed.

2. Financial Report

• The following Financial report was presented:
• Bank balance as of August 30, 2024 $11,425.59
• Total Outstanding Cheques $1,034.14
• Balance after cheques $10,391.45
• Capital Works Balance $56,800.00
• Pending Deposits 2^nd installment of 2024 Operating Budget $18,000 and reimbursement of Permit fee $1,000.00
• Motion by Diane and seconded by Danielle to accept the Financial report.

3. Open Streets

• Jazz Cats will be playing.
• David did some research for chalk artists and there was only one in London and that would be costly.
• David is arranging for the printing of labels for the water bottles.
• Danielle has ordered paint brushes and supplies for rock painting
• Bridget is ordering chalk, paint and other supplies to use on the 48 x 48 canvases.
• Terry has ordered cases of water to give out to the participants
• David has been updating social media and doing a count down to the event.
• David will look into a tablecloth with our logo, banner and postcards.

4. Capital Works Update

• Information was sent to property owners, but the response has been slow.
• We are awaiting the new contact person from the Planning Department so that we can proceed.
• It was determined that we should proceed with the number of property owners who have given permission to have the address banners placed on their buildings.

5. Watering Cart

• Parts are still needed to make the repairs.
• Diane is concerned that the trees are not being watered enough as some are showing signs of dehydration.
• Terry will get Christian to water the trees more.

6. 2025 Operating Budget

• The 2025 Operating Budget was discussed line by line and concerns expressed that services and products that we require have gone up in price.
• We will be dipping into the reserve to meet costs.
• There will be a slight increase to the operating Budget for 2025.
• The Budget will be sent to all business and property owners and will be brought forward at the Annual General Meeting on Thursday, October 17, 2024 for discussion and approval.
• Motion by Diane and seconded by Danielle to accept the 2025 Operating Budget. Passed.

7. Marketing

• David referred to the work done on Open Streets and he continues to highlight businesses on a weekly basis.

8. New/Other Business

• There was a robbery at Nancy Johns Gallery when she was loading her car from the shop.
• Important to be vigilant when loading and unloading.
• Two planters, a garbage can and bike rack are missing from in front of the former Playdium. This could be due to the construction that is occurring at this location.  Lester Construction was doing some work on the building.  Terry will provide a contact for Lester Construction.
• Wyandotte Pizza is gone, and the name has changed to Bestmates Eatery, on the southwest corner of Pillette and Wyandotte.

Meeting Adjourned

Next Meeting Thursday, October 10, 2024, 4:00 p.m. at Hawkins Accounting

ANNUAL GENERAL MEMBERSHIP MEETING WILL BE THURSDAY, OCTOBER 17, 2024 AT NANCY JOHNS GALLERY AND FRAMING, 6:30 P.M.  PLEASE PLAN TO ATTEND.

Minutes of Board of Directors Meeting

Pillette Village Business Improvement Association

August 8, 2024

In Attendance:  Terry Yaldo, David Duke, Danielle Ramsten, Councillor Jo-Anne Gignac and Bridget Scheuerman

Absent: Diane Beck and Councillor Ed Sleiman

Approval of Minutes

• Motion by Danielle and seconded by Terry to accept the minutes of the previous meeting.

Financial Report

• Bridget provided the following financial report:
• Balance as of June 28, 2024 $22,890.45
• Deposit Revenue from Street Sale $1,060
• Balance after deposit $23,950.45
• Total of outstanding cheques $11,025.55
• balance after outstanding cheques $12,924.90
• Capital Works balance owing $56,800
• Motion by Terry and seconded by Danielle to accept the financial report.
• Bridget indicated that the Financial documents had be picked up from KPMG after the completion of the yearly Audit.

Open Streets September 22, 2024

• Diane Clinton has artists who could participate.
• Danielle is looking for a mural artist to do the side of their building. So far they are stuck on finding the right subject matter to suit the area, their business and the building.
• David will be demonstrating Comic sketching/art.
• Jo-Anne suggested that we talk to Erie Street BIA about some ideas.
• Information will again be sent to the businesses to see who wants to participate.
• It will require visits to the businesses to talk about Open Streets and the Capital Works project.
• Terry suggested a special meeting on Open Streets the week of August 19^th.
• The BIA will have a table at Open Streets and will be giving out bags.

Capital Works

• Packages were mailed to all property owners within the BIA and now we have to wait to see who will agree to have the Address/Name Banners placed on their buildings. Without the permission of the building owners, we will not be able to attach the banners.
• When received the business owners will then be contacted to ensure accuracy in their name that will go on the banner that will be attached to the building.

Water Cart

• Terry reported that it still needs to be repaired. He is hoping the this will be done in the next couple of weeks.

Maintenance

• Bridget gave an overview of what has been happening with the person doing the maintenance. There appears to be a misunderstanding as to number of hours to be worked
• Terry explained that we have had a lot of rain, and this has reduced the need for a worker.
• Terry feels four days a week and 3 hours each day is sufficient.
• In the future we should not guarantee the number of hours and cap it at 12 hours per week, and working will depend on the weather.
• A lawnmower/trimmer/blower has been purchased.
• Jo-Anne suggested having year-round maintenance. We will be looking into the costs.

Street Sale

• Total revenue from the Street Sale was $1,060.00.
• We had a lower turn out this year and a number dropped out or did not respond once they signed up.
• Next year we will be setting up payment online and those applying will be required to pay when they sign up, with refunds only if the event is cancelled. Bridget indicated that she did not want the payments going through her account anymore.
• We could offer an early bird special.
• Jazz Cats Band raised $130 for CIBC and the BIA will top that up to $200. Motion by Terry and seconded by Danielle to top up the donation to $200.  Passed.  Motion by Danielle and seconded by Terry to pay $400 to Jazz Cats for playing during the Street Sale.  Passed.
• This year’s vendors were happy with the turnout and would come back next year.
• We have purchased tables for those vendors who do not have them and the vendor would be charged to rent the table. These tables would be available on a first come first serve basis, and all others would be required to provide their own table.
• Danielle suggested that we have a table during the Street to promote the area, and that we get T-shirts with the BIA Logo.
• We will change the information on the website to indicate that you have to register, pay the fee and be approved, following which each vendor will be notified that they have been accepted. If vendor is not accepted their money is refunded.

Insurance

• Bridget was contacted by the Insurance Company that we have to stipulate what the contents part of the insurance is used for and the location. It was determined that the contents of the storage locker would suffice for this requirement.

2024 Operating Budget

• Bridget indicated that the City has changed when the Operating Budgets have to be received, which would require us to establish our Operating Budget for 2025 in September, hold the Annual Meeting in early October and submit it to the City by November 5^th.
• Therefore the 2024 Annual Meeting will be October 17, 2024 and we will require a venue to hold the meeting. 

Marketing

• David indicated that a hair salon and Lawyer’s office wants him to take pictures, inside and out, for the website and wanted to know who would pay for this. Danielle stated that the Small Business Centre will do this and David can suggest that to them and any other business requiring this service.
• David stated that Social media is a bit slow, but progressing.
• He continues to feature businesses weekly.

There be no new or other business the meeting was adjourned.

Next Meeting, Thursday, September 12, 2024, 4:00 p.m. Hawkins Accounting