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BIA Meeting Minutes

Board of Directors Meeting May 9, 2024

Pillette Village

Minutes of Annual Meeting

Pillette Village Business Improvement Association
May 9, 2024

In Attendance: Danielle Ramsten, Terry Yaldo, Diane Beck, David Duke and Bridget Scheuerman

Approval of Minutes

  • Motion by Diane and seconded by Danielle to approved the minutes of the previous meeting. Passed

Financial Report

  • Bridget provided the following Financial Report
  • Bank Balance as of March 28, 2024 $40,157.07
  • Deposit HST Rebate for January to June 2023 $394.22
  • Outstanding Cheque Balance $16,884.99
  • Balance after outstanding cheques $23,666.30
  • Capital Works Balance $56,800
  • Bridget indicated that the 2023 Financial Records have been submitted to KPMG for Audit.
  • Motion by Diane and seconded by Danielle to accept the Financial Report.

Open Streets

  • Have City send Open Street Logos to David.
  • We need to determine the cost of the canvases for the two sites where visitors can paint on the canvas. Suggesting 48 x 48, but will check with Nancy Johns.
  • David will do an art demo.
  • Jazz Cats bad will be playing.
  • We need to get as many businesses as possible to participate.
  • City will be taking care of the advertising and Marketing, but we should do some for our areas as well.

Street Sale

  • Poster is ready and will be distributed after next Board meeting.
  • We will be getting 40 printed and asking the businesses to post in their establishments.
  • David has not done on line advertising, but will start now to get more vendors.
  • Update: The vendor list has soared past last year and now stands at 59.

Marketing

  • David reported business as usual.
  • Is updating and reposting as information is received.
  • Social Media is getting bigger. Closer to numbers of other BIAs.
  • Getting more responses.
  • Businesses are promoted twice a week.

New Business

  • Bridget mentioned about the new recycling schedule and the need for business to apply to continue to get their recycling picked up. A question was asked about the apartments above the businesses and this has to be checked out.  Diane and Bridget may deliver letters, but not until almost the deadline.  Letter should be sent out by mail.  Update: Bridget talked with the organization in charge of this recycling and was told that the businesses had already been contacted and should know about the need to register.  They will also be putting a sticker on recycle bins the last pickup prior to May 24th.BIA sent out two emails to businesses as soon as we were advised.
  • Maintenance – Bridget will contact Terry Cloutier at Community Services to get a maintenance person.
  • Watering has not started, but will tomorrow or Saturday.

Meeting Adjourned

Board of Directors Meeting April 11, 2024

Pillette Village

Minutes of Annual Meeting

Pillette Village Business Improvement Association
April 11, 2024

In Attendance: Terry Yaldo, Danielle Ramsten, Councillor Jo-Anne Gignac, Diane Beck, Constable Surgeet Gill and Bridget Scheuerman

Absent: Councillor Ed Sleiman

1. Approval of Minutes

  • Motion by Diane and seconded by Danielle to accept the minutes of the previous meeting. Passed.

2. Windsor Police

  • Constable Gill gave an overview of his experience with Windsor Police. He has been with the force for 17 years and is working in the Community Services Branch on the Health Unit Project and is the Neighbourhood Resource Officer for Pillette Village.
  • He is willing to attend Ward meetings and our Board Meetings when available.
  • He is suggesting a Coffee with Cops as a means to get the neighbourhood to know Windsor Police. Also suggested was a Community Safety Walk with Barry Horrobin to determine if there are any outstanding issues which could be addressed to ensure the safety of the community.
  • He will be visiting the businesses on a daily basis. He asked if we do a community clean up and if there had been any noticeable spike in crime.
  • There are a number of agencies available to assist. There is a Police with Registered Nurse Program in place as well a Community Resource Team (police and social worker).
  • Jo-Anne indicated that it is important that the businesses have a number to call. The non-emergency number for Windsor Police is 519 258-6111. It was suggested that the Community Services number be given to businesses. Coffee with Cops would be paid for by the host.
  • Terry suggested sending an email to businesses about what Community Services does.
  • Diane asked if increased patrols are occurring at night. Constable Gill indicated that the responsibility for assigning police cars lies with Patrol. He stressed that it is important for businesses to report all incidents and that is what drives police attention and increased patrolling.
  • Jo-Anne will bring it up at the next Police Board meeting.

3. Financial Report

  • Bridget gave the following financial report
  • Bank Balance as of March 28, 2024 $40,157.07
  • Deposit for first HST Rebate Cheque (July to December 2023) $860.15
  • Balance after deposit $41,017.22
  • Outstanding Cheque $12,140.62 Balance after cheques $28,876.61
  • Capital Works Account Amount Owing $132,000.00
  • Initial Deposit Made $67,400.00, Payment April 9 $10,600 Balance $56,800.00
  • Pending Deposit Second HST Rebate Cheque $392.16
  • Motion by Diane and seconded by Danielle to accept the Financial Report. Passed.

4. Capital Works Project

  • Stephan from Planning will be talking with Angelstar to get a quote on the second phase of the project.
  • We may have to change the design. Waiting to hear back from Stephan.
  • The total costs may go up and we will have to pay more.
  • It was suggested that Stephan come to another meeting and if necessary, make changes and this has to be done as soon as possible.

5. Open Streets September 22, 2024

  • Jo-Anne asked if we could get the businesses to put murals on the backs of the buildings. We would have to get permission from the building owners, and it is a big project. Diane indicated that in the past Tarik has refused to have any murals on his buildings. We could talk with Michelle at Parks to see what would be involved.
  • We will be sending out notices to the businesses to get involved in Open Streets.
  • A theme that was suggested was Artists’ Alley.
  • It was suggested that we get Mark Lefebvre (stilt man) to participate.
  • Activities would include having large canvases available for visitors to paint a section and leave their mark.
  • A children’s activity corner would be established.
  • We will be asking David Duke to do a comic illustration demonstration.
  • The businesses would be asked to participate by showcasing their specialties. It is important to get as much participation as possible to create a Hub that will draw people and have them stay, but more importantly have them return after Open Streets.
  • Businesses will be asked to provide their suggestions on what they want.

6. Traffic Calming

  • Jo-Anne said that speed notices are posted from Lauzon going West along Wyandotte Street. Speed notices are permanent and only one is mobile. These notices collect data on speeding.
  • Traffic calming is being worked on. It is coming back to Council and each BIA has to decide what they want to do about it. There are a lot of people who do not want traffic to slow down.
  • Administration will be bringing forward the original plans and it will be a Council vote.
  • The Vista project form Ford Blvd. east will be going on for two years and traffic will be directed up to Wyandotte.
  • Delegations have to go to Council with their views on traffic calming. .When other items are being done, traffic items for Wyandotte can be worked on at the same time.

7. Street Sale

  • Bridget indicated that Costco has asked if they can participate in the Street Sale. This was discussed and it was determined if they are going to come and sell memberships, that they would not be allowed to set up a table. Bridget will contact Costco.
  • We should have a Pillette Village table.

8. New Business

  • Terry asked about the Ontario Power grant. Bridget indicated that they no longer give out grants.

Meeting Adjourned

Board of Directors Meeting March 14, 2024

Pillette Village

Minutes of Annual Meeting

Pillette Village Business Improvement Association
March 14, 2024

In Attendance: Danielle Ramsten, David Duke, Diane Beck, Terry Yaldo and Bridget Scheuerman

Regrets: Councillors Jo-Anne Gignac and Ed Sleiman

Approval of Minutes

  • Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

Financial Report

  • Bridget provided the following Financial Report:
  • Bank Balance as of February 29, 2024 $20,650.04
  • Deposit 50% of 2024 Operating Budget $20,000.00
  • Outstanding Cheques $1,170.53
  • Final Monthly Balance $39,479.51
  • Terry asked if we could have a running total of the Capital Works budget included in the monthly report.
  • Motion by Diane and seconded by Danielle to accept the monthly report. Passed.

Events for 2024

  • The Street Sale will be held on Saturday, July 27, 2024, 9:00 a.m. to 3:00 p.m.
  • Set up time will begin 8:00 a.m.
  • There will be no rain date.
  • Current businesses within the BIA do not have to pay for a table, but must register through the website and indicate number of tables (maximum of two paid by the BIA).
  • Open Streets will take place Sunday September 22nd, 10:00 a.m. to 2:00 p.m.
  • Some ideas are being considered for events within Open Streets.
  • Awaiting information from the City.
  • Ideas being considered are passport where stamps are collected to win a prize.
  • There will be a meeting called with the businesses to discuss how the event will be take place, within the parameters set up by the City.
  • Bridget will be attending a meeting with Parks & Recreation on April 8th.
  • We will need Marketing information from the businesses to indicate what they plan for that day and also for the Street Sale.

Marketing

  • Ongoing promotion of the area continues and information added as acquired from our businesses.
  • Please send in any information about promotions, sales, etc. to David.
  • David wants to do the printing of the directory and Street Sale once all information has been updated.
  • David asked if we are going to do a boost for the ads regarding the Street Sale and Open Streets and it was indicated that this should be done.
  • We will be posting concerts and events that occur at Reaume Part on our website.

Capital Works Project

  • There has been little progress with this project as Planning continues to secure a vendor for the second part of the project.

New/Other Business

  • Bridget is moving and wanted to know if the mailing address should stay with her or be within the BIA. It was determined that the address should stay with her and she will make the necessary address change at the time of moving.

 

Meeting Adjourned

Board of Directors Meeting February 22, 2024

Pillette Village

Minutes of Annual Meeting

Pillette Village Business Improvement Association
February 22, 2024

In Attendance: Councillor Jo-Anne Gignac, Danielle Ramsten, David Duke, Terry Yaldo, Dianne Beck (via phone) and Bridget Scheuerman
Regrets: Constable Surjeet Gill

  1. Constable Surjeet Gill Presentation
  • Constable Gill was unable to attend.
  • Bridget gave a report of her meeting with him.
  • Constable Gill is suggesting a Coffee With Cops event at one of the local restaurants.
  • Jo-Anne thought that a meeting with Constable Gill and all of the businesses would be a good idea.
  • We could also invite Windsor Police to be a part of our Street Sale
  • If we do an event with Windsor Police, who is paying the expenses?
  1. Approval of Minutes
  • Motion by Terry and seconded by Danielle to accept the minutes of the previous meeting.
  1. Financial Reports
  • Bridget gave the following financial report:
  • Bank Balance as of January 31, 2024 $19,326.89
  • Deposit for Permit Refund $1,000.00
  • Deposit of balance of 2023 Operating Budget $2,511.43
  • Outstanding Cheque balance $2,865.84
  • Balance after all transactions $19,972.48.
  • Bridget reported that the HST reports have been completed and we will be getting a rebate of $1,250.43 for 2023.
  • Motion by Danielle and seconded by Terry to accept the Financial Report. Passed.
  1. Annual Meeting Summary
  • The annual meeting was quite successful. We had new businesses and property owners in attendance and some good discussions took place. The 2024 Operating Budge was approved.
  • It was explained that we would be having our next Annual Meeting for 2024 in November, rather than taking it into the new year to coincide with the new BIA Governance.
  1. Events for 2024
  • Bridget presented a list of events for 2024 from the City so that we could make a good decision as to when to have the Street Sale. It was determined that the Street Sale would be held Saturday July 27th 9:00 a.m. to 3:00 p.m.  Cut off for applications will be the end of June, exact date to be determined.
  • Open Streets will be taking place September 22, 10:00 a.m. to 2:00 p.m. Bridget will communicate with the City to get the parameters of the event and what is expected of us as a BIA.
  • Update: City Parks & Rec are waiting for the Traffic Control Plan.  The goals of Open Streets is on the City Website.  It is important to provide activities that will draw people and have them stay for a short time.  People will be moving from one Hub to another across the City. People are expecting a unique experience in the area.  Wyandotte will close at 9:00 a.m. and reopen at 3.  It is expected that all activities should be shutting down no later than 2:00 p.m. to allow time for Windsor Police and the City to reopen the streets safely.  Some ideas that have been suggested are Artists setting up, artwork in action, workshops from various businesses regarding their products.  Health Unit has to be contacted regarding any food that is served outside, other than a patio that isinfront of a restaurant.  No alcohol is allowed on the road, only within a specific approved patio.
  1. Marketing
  • David will continue with the monitoring of the website, adding new businesses, and business information as it is forwarded to him.
  • He added new businesses and removed another.
  • Terry asked how the social media/website is doing. David said it is slowly growing.
  1. Capital Works
  • Jo-Anne gave an overview of the situation with street calming and indicated that it is stalled and basically has disappeared. Looking at the Vista project on Riverside Drive and this will cause a lot of traffic on Wyandotte and it would not be a good time to reduce traffic lanes on Wyandotte.  Businesses cannot lose any parking so the bike lanes are out and another route is needed and being investigated.
  • Jo-Anne is concerned that there is nothing to slow the traffic and we need money for traffic calming. Traffic Engineering is working on alternatives and will be bringing it forward, hopefully in the next could of months.
  • Looking for a new bike route from Ganatchio Trail to Strabane. Create a bike route from Ford City to Pillette.  Putting bollards in the middle of streets, pedestrian crosswalks are things to consider.  Not sure of what will be coming forward from Traffic.
  • There are other tools that can be utilized and we will have to wait to see that Traffic Engineering will present.
  • Diane said that speed bumps would slow traffic down.
  • Traffic will be diverted from Riverside Drive to Wyandotte this Spring and next Spring.
  • Stefan is trying to find another supplier for the Capital Works project. Another design was discussed so that we can move forward with the project, due to the fact that the previous supplier went out of business. Bridget will communicate with Stefan of the Planning. Dept.
  • New/Other Business
  • Need a maintenance person for this year. The person has to be able to pull weeds, sweep the sidewalks and keep alleyways clean.  A second person will water the plants/trees and keep them weed free and trimmed (plants only with the trimming).  Terry has someone to do the watering and weeding of the planters.  It was stated that the property owners are responsible for the grassed areas near their property.  Terry said he could send out his part time staff on occasion.
  • Grandmamas Delight is now open.
  • Bridget asked about letterhead design. David can do a basic design.  No need for printing as it is rarely used.  Keep file ready.

Meeting Adjourned

Board of Directors Meeting January 24, 2024

Pillette Village

Minutes of Annual Meeting

Pillette Village Business Improvement Association
January 25, 2024
Location:  Nancy Johns Gallery & Framing

Bridget Scheuerman chaired the meeting in the absence of Terry Yaldo

  1. Welcome
  • Attendees were welcomed to the meeting and were given the opportunity to introduce themselves and identify their business.
  1. Approval of Minutes of 2022 Annual Meeting
  • Motion by Diane and seconded by Nancy to approve the minutes from the 2022 Annual Meeting. Passed.
  1. Financial Report
  • Bridget provided the following financial report.
  • Bank balance as of December 29, 2023, $20,339.66
  • Outstanding cheque total $339
  • Balance after cheques $20,000.66.
  • Motion by Danielle and seconded by Tony to accept the Financial Report.
  1. 2024 Operating Budget
  • Bridget presented the Draft 2024 Operating Budget, and the budget was reviewed, and questions answered.
  • Bridget stated that the Draft 2024 Operating Budget had been sent to the membership in November 2023 and is hereby presented to the Membership for consideration and approval.
  • Motion by Nancy to accept the 2024 Operating Budget as presented. Seconded by Marlena.  Motion passes.
  1. Marketing for 2024
  • David provided an updated business directory, and some changes and updates were made.
  • He indicated that he will continue with the social media program, videos for the businesses.
  1. Events for 2024
  • We will be hosting the Street Sale once again this year and be a part of the Open Streets Event on September 22, 2024.
  • Bridget indicated that Ford City is having their event on August 17, 2024. So as not to conflict with Dropped on Drouillard, it was suggested that we hold our Street Sale on August 10, 2024.
  • More information to follow as we get clearer direction from the City with regards to Open Streets.
  1. Confirmation of The Board of Directors
  • Bridget indicated that we are seeking new Board members and gave an overview of the responsibilities.
  • Anyone interested in becoming a Board member can contact any current Board member.
  • Motion by Diane and seconded by Nancy to confirm the present Board of Directors. Motion passes.
  1. New Business
  • Grandmamas had a soft open house which was quite successful.
  • We have had very good feedback on the new planters and the decorations during the holiday season.
  • Nancy reported that the Physio business had rented some Art from her.
  • There was a question about the traffic study, which seems to be at a standstill right now.
  • Tony asked about what the going rate for rent in the areas is at this time. Discussion ensued.

Being no further business the meeting was adjourned

Board of Directors Meeting November 16, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

November 16, 2023

In Attendance:  Danielle Ramsten, Diane Beck, Terry Yaldo, Bridget Scheuerman and David Duke

Approval of Minutes

  • Motion by Danielle and seconded by Diane to accept the minutes of the previous meeting. Passed.

Financial Report

  • Bridget provided an updated Financial Report:
  • Bank Balance as of October 31, 2023 $88,909.66
  • Outstanding Cheque Total $66,126.22
    Balance after cheques $22,783.44
  • Bridget reported that the deposit cheque for the Capital Works project has been submitted to the City and this covers Phase One of the Project.

Motion by Diane and seconded by Danielle to accept the Financial Report. Passed.

Meetings At City Hall

  • Bridget reported on meetings she attended regarding the upcoming Storm sewer surcharge that will be implemented starting in 2025. The City will be updating the storm sewer system and the cost will be charged back to the businesses and residents through Enwin Utilities starting in 2025. There will be Public Meetings over the next year that will outline the project.
  • Bridget had a discussion with Anne Marie Albidonie of Public Works with regards to the upcoming changes in recycling. The City is in discussions with the company that currently is responsible for the production of recycled items, who now wish to do the collection as well. So far, the discussions have centered around this
    company collecting residential only and talks are ongoing to include business in the collection process. More to come on this item as it becomes finalized.

Marketing

  • Bridget brought samples of tote bags that were provided by Graphix 27. After some discussion it was suggested that we get prices for a much thinner bag similar to those used by grocery stores and to give a supply to each business for their customers, with the Pillette Village Logo on each bag. A price will be obtained and quantities.
  • Danielle suggested designing something with the website QR code, a fun saying, etc. It was also suggested to do a series of bags with sayings/themes and to have the customer bring back the bag to exchange for a new one, and thus bring shoppers into the area.
  • Ask Graphix 27 for pricing and production of these less expensive bags.
  • A suggested budget for this Marketing project would be between $1,500 and $2,000
    to acquire shopping bags, scratch pads, and other affordable marketing items.

Motion by Terry and seconded by Danielle to budget $1,500 to $2,000 for Marketing.
Motion Passed.

2024 Draft Operating Budget

  • A draft Operating Budget was discussed in detail and all line items reviewed. After some discussion, the attached proposed Operating Budget is being put forward to the membership for approval. The amount of the 2024 Operating will remain the same at $40,000.00. This Draft Operating Budget will be presented at the Annual Meeting for approval.

Annual Meeting

  • The Annual General Membership Meeting will be held January 11, 2024. Location to be determined and communicated in the new year. Please mark your calendars and plan to attend. If you would like to host the Annual Meeting, please contact Bridget.

New/Other Business

  • There was no new or other business and therefore the meeting was adjourned.

Board of Directors Meeting October 12, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

October 12, 2023

In Attendance:  Danielle Ramsten, Terry Yaldo, Diane Beck and Bridget Scheuerman

Regrets: Councillor Jo-Anne Gignac, David Duke

Absent: Councillor Ed Sleiman, Peggy Winch

Approval of Minutes

  • Motion by Danielle and seconded by Diane to accept the minutes of the previous meeting. Passed.

Financial Report

  • Bridget provided the following financial report
  • Bank Balance as of August 31, 2023 $75,952.78
  • Deposit of balance of vendor fees from Street Sale $145.00
  • Outstanding Cheque total $5,513.12
  • Balance after cheques $70,584.66
  • Capital Works commitment $54,000.00
  • Available Funds $16,584.66

Motion by Terry and seconded by Danielle to accept the Financial report.

Our Riverside Magaine

  • Discussion took place about whether to do a single or double page presentation within Our Riverside Magazine.
  • The single would involve designing the banner and having it at the top and portions at the bottom with 9 local merchant ads between. The ads would be paid for by the merchants.
  • The double would involve a short description of the BIA and would have 18 ads paid for by the merchants.
  • The price for the single would be $300 plus HST to be paid by the BIA and the price for the double would be $800 plus HST paid by the BIA.
  • The merchants ads would be $170 plus HST each.
  • It was decided to go with the one page and have David design the banner.

 

Marketing Quote

  • Terry feels the pricing of the items that was quoted by GraphiX is too high for the tote bags and pens.
  • Danielle is concerned with the quality of the tote bag. We do not have a sample.
  • Diane feels we should support our local businesses within the BIA.
  • David thought we could give them out at Christmas with an invitation to the Annual meeting.
  • During this discussion Diane called Graphix and asked for samples of the various kinds of tote bags and prices. Graphix will get samples in for our review.

Planters/Trees

  • We have received some good feedback from the businesses with regards to the new planters and trees.
  • Bridge indicated that she was advised that nothing can be put on the trees in the way of decorations, i.e. lights, bows, etc.
  • It was suggested that we could look into getting garland to put around the top of the planter and that would not affect the trees.
  • Bridget will check with Planning to see if this is allowable.
  • Diane feels that some of the trees are quite tall and very close to hydro lines.
  • If garland is allowed, we will price garland, lights and bows.

Marketing

  • Diane asked David how he decides to highlight each business, and David indicated that he puts the businesses in categories, starts a list and goes down the list and checks each one off, and then restarts once all are done.
  • We need to develop a flyer. Prior to that we should update all the contact information for the businesses as there have been some changes in the last few months.

Debris/Weeds in Alleys

  • We have received complaints about excessive weeds and debris in the alleys. Terry will have his workers clean up the alleys.
  • It was noted that property and business owners are responsible for the upkeep of the alleyways behind their property. BIA will initially clean and then the responsibility will be with the property and business owner.
  • Business owners who do not own the property should be getting in touch with the property owner to discuss cleanning of the alleys.
  • Parking was discussed due to the fact that a new business owner is parking behind her building. It was noted that parking is available in the Municipal lot on the corner of Pleasant Place and Pillette and business owners should be parking there.

New Business

  • A short discussion on the installation of cameras. This is a costly venture, but some research can be done at this time to determine pricing.
  • Tall Tide Tattoos has moved into 4739 Wyandotte.
  • Marcuterie has moved into 4685 Wyandotte.
  • Diane and Bridget are having lunch with Ryan Hoey of CNIB to present donations collected from the Street Sale. The lunch will be at Louis.

Next Meeting Thursday, November 9th, 4:00 p.m. at Hawkins.

Board of Directors Meeting September 14, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

September 14, 2023

In Attendance:  Terry Yaldo, Danielle Ramsten and Bridget Scheuerman

Regrets: Councilors Jo-Anne Gignac and Ed Sleiman, David Duke, Peggy Winch and Diane Beck

 

Approval of Minutes

  • Motion by Terry and seconded by Danielle to approve the minutes of the previous meeting. Passed.

Financial Report

  • Bridget provided the following Financial report
  • Bank Balance as of July 31, 2023 is $76,682.57
  • Deposit Street Sale Vendor Fees $1,720.00
  • Balance after Deposits $78,402.57
  • Outstanding Cheque Total $3,734.26
  • Balance after cheques $74,668.31
  • Capitals Works Commitment $54,000.00
  • Available Funds $20,668.21.
  • Motion by Danielle and seconded by Terry to accept the Financial Report.

Small Business Meeting

  • Bridget attended a meeting at the Small Business & Entrepreneurship Centre in which was discussed the various grants that were available and the assistance that the Centre can provide to small business.
  • It was decided that this group would visit the businesses in Pillette Village.
  • Bridget will send out a notice to the businesses when the date has been determined.
  • A notice was sent out to first have the visit on Monday September 11th, but it was decided that this was not a good day as many of the businesses are closed on Mondays. The new date was set for Wednesday, September 6th, and due to rainy weather the visits did not occur, but email communication was commenced with the businesses and the Business Centre.

Street Sale Report

  • Bridget provided the following report:
  • Income from vendor fees $1,720.00
  • Expenses $2,947.32 which included The City of Windsor Permit Fee of $1,280.00 and we will be receiving a $1,000 refund once the site has been approved for cleanliness.
  • Total Cost of Event $227.31.
  • We received many positive comments regarding the Street Sale.
  • Some vendors would like the event to go longer into the afternoon. Currently it ends at 2:00 p.m., and it was suggested that it be extended to 3:00 p.m. or even 4:00 p.m.
  • One vendor asked that they would like to be on the south side next year as for the past two years they have been on the north side and that is the sun side
  • We will also determine what other events are happening within the City and schedule our event on a date that does not conflict with other BIAs.

CNIB & Jazz Cat Donations

  • Donations were discussed for the Jazz Cats Band and for CNIB our sponsor Charity and it was determined that the band would receive $400 and CNIB would receive $325.
  • Diane had collected $75 in donations for CNIB during the Street Sale Event, so the total donation to CNIB will be $400.
  • Motion by Terry and seconded by Danielle to donate $400 to Jazz Cats c/o Diane Beck and $325 to CNIB, plus the $75 that Diane had collected. Passed.

 Marketing

  • Bridget received quotes from Graphix27 for a number of merchandising items, tote bags, notepads, pens, mugs, water bottles, stickers and coasters.
  • We would like to put together Welcome bags for new businesses, but at the outset each current business would also receive a welcome package which would include a Tote Bag, Notepad, Pen, stickers, letter, postcarads from Small Business Centre and a business directory for the BIA.
  • Our Logo and information would be on all items.
  • Bridget will determine what the next break point would be to see if it would be beneficial to order more to have them in stock.
  • It was determined that we would allow a budget of $1,500 to $2,000 for this project.

Capital Works Update

  • Stephan reported that when he went to the Public Works Yard on the day the planters were to be installed, he found that the order was incorrect and that the surrounds for the planters had not arrived.
  • He immediately contacted the Company in Alberta and it was found that the salesperson that originally placed the order had left the Company and Stephan was able then to speak to the owner who indicated that the order had been shipped the previous week. It did not arrive in time to be installed prior to when the City has to start set up for Open Streets.
  • Waiting to confirm if shipment has been received.
  • Still waiting for pricing on banners and entrance markers.

New Business

  • as there was no new business the meeting was adjourned.

Next Meeting Thursday, October 12, 2023, 4:00 p.m. at Hawkins Accounting

Board of Directors Meeting August 10, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

August 10, 2023

In Attendance:  Danielle Ramsten, Diane Beck, David Duke, Terry Yaldo and Bridget Scheuerman

Regrets: Councillors Jo-Anne Gignac and Ed Sleiman, Peggy Winch

 

Approval of Minutes

  • Motion by Danielle and seconded by Diane to accept the minutes of the previous meeting. Passed.

Financial Report

  • Bank Balance as of June 30, 2023, $81,293.94
  • Total of outstanding Cheques $5,549.16
  • Balance after cheque $75,744.78
  • Capital Works Commitment $54,000
  • Available funds $21,744.78
  • Motion by Diane and seconded by Danielle to accept the Financial report. Passed.

CNIB

  • Diane noticed that the signage for CNIB was gone and when she went to the office and knocked, no one answered. Website indicates that the office is permanently closed.
  • Bridget will contact Ryan to see what is happening.
  • Update: Bridget talked with Ryan and the office is still in place within the building. There were some renovations occurring and the signage was taken down and not replaced.

Street Sale

  • The map and instructions have been sent to all the vendors.
  • We will need 11 tables and 22 chairs.
  • Diane’s band, the Jazz Cats will play from 11:00 a.m. to 1:00 p.m.
  • Terry will set up and take down the tables and chairs.
  • David emailed the vendors to ask them to send pictures and descriptions of their products and he would post this going into the sale. So far, he has had limited response.
  • He is a doing a countdown each day leading up to the sale.

Marketing

  • David started Thread and it will take some time to build a following. Very slow at this point. He has been posting items.
  • The Welcome package should contain a sticker with a QR code and our logo and perhaps candy.
  • David will add a section to the website to post the Minutes of the Board meetings (Members Login). Will list minutes, area for businesses to include ideas and ask questions.

Capital Works Project

  • Still waiting for planters and Planning is hoping to get the planters and trees in place by Labour Day.
  • Awaiting quotes for banners and entrance markets. Wants to get everything from the same company to speed things up and for consistency.

New Business

  • Diane is not sure if the Coffee Shop will be opening. It appears too small and would require an accessible bathroom to get a license.  They only have a single sink, and they would need a double to meet code.
  • Building on the corner of Lawrence and Wyandotte has sold.
  • Bridget will contact Taric to get square footage of vacant spaces in the 4700 block, south side.

Motion to Adjourn

Next Meeting, Thursday, September 14, 2023, 4:00 p.m. at Hawkins Accounting

Board of Directors Meeting July 13, 2023

Pillette Village

Pillette Village Business Improvement Association

Board of Directors Meeting

July 13, 2023

In Attendance:  Terry Yaldo, Diane Beck, David Duke, Danielle Ramsten, Councillors Jo-Anne Gignac and Ed Sleiman, Bridget by phone

Regrets:  Peggy Winch (Amica)

 

  1. Approval of Minutes

  • Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

 

  1. Financial Report

  • Bank Balance as of May 31, 2023 $81,302.46
  • Outstanding Cheques $1,008.52,
  • Capital Works Commitment $54,000
  • Available Funds $27, 293.94.
  • Motion by Diane and seconded by Danielle to accept the Financial Report. Passed.

 

  1. Street Sale

  • Sign up has not been as good as last year.
  • OK for the food truck.
  • David is suggesting a social media boost of $50 to draw more vendors.
  • We have received a request from the Cancer Society to set up at our Street Sale. We should check with CNIB to see if they object to.  Must stipulate that Cancer Society cannot accept donations and can just give out information.
  • Ford City is having Dropped on Drouillard on the same day as our Street Sale, and that could be affecting our vendor numbers.
  • Some posters have been given out and we need to check with Shoppers to see if they will hand out postcards.
  • Businesses do know about it, but a reminder will be sent out.
  • Can put tables in the back room of Hawkins.
  • David will check to see if it is posted on TWEPI.

 

  1. Marketing

  • David has been promoting the Street Sale.
  • He is suggesting that the vendors can send information about whet they are selling, and the price range and he will develop a form that Bridget can send out to the vendors.
  • David commented on Threads and is looking into it. It appears to be competing with Twitter. David wants to know if there is a business side to Threads.
  • Riverside Magazine ad is too pricey.

 

  1. New Business

  • The clay pots have been removed.
  • Wall units still need to be removed. Terry indicated that he could do this by the end of the week.
  • Tariq Kahn is thinking of selling his buildings on the south side 4700 block as he cannot get steady tenants who will pay.
  • We should be posting vacancies on the website.
  • A coffee Shop is going where the Tattoo shop used to be on Pillette.
  • Ed asked if any new businesses are opening.

 

Motion to Adjourn

 

Next Meeting, Thursday, August 10, 2023, 4:00 p.m. at Hawkins Accounting