Pillette Village BIA

Minutes of Board of Directors Meeting

Pillette Village Business Improvement Association

August 8, 2024

In Attendance:  Terry Yaldo, David Duke, Danielle Ramsten, Councillor Jo-Anne Gignac and Bridget Scheuerman

Absent: Diane Beck and Councillor Ed Sleiman

Approval of Minutes

• Motion by Danielle and seconded by Terry to accept the minutes of the previous meeting.

Financial Report

• Bridget provided the following financial report:
• Balance as of June 28, 2024 $22,890.45
• Deposit Revenue from Street Sale $1,060
• Balance after deposit $23,950.45
• Total of outstanding cheques $11,025.55
• balance after outstanding cheques $12,924.90
• Capital Works balance owing $56,800
• Motion by Terry and seconded by Danielle to accept the financial report.
• Bridget indicated that the Financial documents had be picked up from KPMG after the completion of the yearly Audit.

Open Streets September 22, 2024

• Diane Clinton has artists who could participate.
• Danielle is looking for a mural artist to do the side of their building. So far they are stuck on finding the right subject matter to suit the area, their business and the building.
• David will be demonstrating Comic sketching/art.
• Jo-Anne suggested that we talk to Erie Street BIA about some ideas.
• Information will again be sent to the businesses to see who wants to participate.
• It will require visits to the businesses to talk about Open Streets and the Capital Works project.
• Terry suggested a special meeting on Open Streets the week of August 19^th.
• The BIA will have a table at Open Streets and will be giving out bags.

Capital Works

• Packages were mailed to all property owners within the BIA and now we have to wait to see who will agree to have the Address/Name Banners placed on their buildings. Without the permission of the building owners, we will not be able to attach the banners.
• When received the business owners will then be contacted to ensure accuracy in their name that will go on the banner that will be attached to the building.

Water Cart

• Terry reported that it still needs to be repaired. He is hoping the this will be done in the next couple of weeks.

Maintenance

• Bridget gave an overview of what has been happening with the person doing the maintenance. There appears to be a misunderstanding as to number of hours to be worked
• Terry explained that we have had a lot of rain, and this has reduced the need for a worker.
• Terry feels four days a week and 3 hours each day is sufficient.
• In the future we should not guarantee the number of hours and cap it at 12 hours per week, and working will depend on the weather.
• A lawnmower/trimmer/blower has been purchased.
• Jo-Anne suggested having year-round maintenance. We will be looking into the costs.

Street Sale

• Total revenue from the Street Sale was $1,060.00.
• We had a lower turn out this year and a number dropped out or did not respond once they signed up.
• Next year we will be setting up payment online and those applying will be required to pay when they sign up, with refunds only if the event is cancelled. Bridget indicated that she did not want the payments going through her account anymore.
• We could offer an early bird special.
• Jazz Cats Band raised $130 for CIBC and the BIA will top that up to $200. Motion by Terry and seconded by Danielle to top up the donation to $200.  Passed.  Motion by Danielle and seconded by Terry to pay $400 to Jazz Cats for playing during the Street Sale.  Passed.
• This year’s vendors were happy with the turnout and would come back next year.
• We have purchased tables for those vendors who do not have them and the vendor would be charged to rent the table. These tables would be available on a first come first serve basis, and all others would be required to provide their own table.
• Danielle suggested that we have a table during the Street to promote the area, and that we get T-shirts with the BIA Logo.
• We will change the information on the website to indicate that you have to register, pay the fee and be approved, following which each vendor will be notified that they have been accepted. If vendor is not accepted their money is refunded.

Insurance

• Bridget was contacted by the Insurance Company that we have to stipulate what the contents part of the insurance is used for and the location. It was determined that the contents of the storage locker would suffice for this requirement.

2024 Operating Budget

• Bridget indicated that the City has changed when the Operating Budgets have to be received, which would require us to establish our Operating Budget for 2025 in September, hold the Annual Meeting in early October and submit it to the City by November 5^th.
• Therefore the 2024 Annual Meeting will be October 17, 2024 and we will require a venue to hold the meeting. 

Marketing

• David indicated that a hair salon and Lawyer’s office wants him to take pictures, inside and out, for the website and wanted to know who would pay for this. Danielle stated that the Small Business Centre will do this and David can suggest that to them and any other business requiring this service.
• David stated that Social media is a bit slow, but progressing.
• He continues to feature businesses weekly.

There be no new or other business the meeting was adjourned.

Next Meeting, Thursday, September 12, 2024, 4:00 p.m. Hawkins Accounting

Minutes of Annual Meeting

Pillette Village Business Improvement Association
July 11, 2024

In Attendance: Danielle Ramsten, Terry Yaldo, and Bridget Scheuerman

Regrets: Diane Beck

Absent: Councillors Jo-Anne Gignac and Ed Sleiman

Approval of Minutes

Motion by Danielle and seconded by Terry to accept the minutes of the previous meeting. Passed.

Financial Report

• Bridget provided the following financial report
• Bank balance as of May 31, 2024 $23,485.45
• Outstanding Cheque total $2,982.94
• Balance after cheques $20,502.51
• Capital Works Balance $56,800.

Motion by Terry and seconded by Danielle to accept the Financial Report Passed.

Water Cart

• The water cart has broken down.
• Terry got a new battery.
• New pump may be needed and that will be $450 plus shipping and taxes.
• Will try a less expensive pump and install it.
• Waiting to hear from Riverside about their water cart for parts.

Street Sale

• Not going well. Some vendors have dropped out.
• Terry suggested buying tables instead of renting them from Festival. We could then use them for other events and save money in the long run.  Terry will order ten tables and he has chairs that he can bring for the sale.  Danielle said that we could store the tables at Hawkins Accounting.
• Diane’s band is playing during the Street Sale.

Marketing  David was not available due to his residential move.

Capital Works

• Bridget gave a report indicating that AngelStar Graphics has designed the address and pole banner and we now have to determine how many will be needed. Bridget will get a listing of the property owners from the City
• Ask Stefan if we can put on east median which appears just outside of the BIA boundary.
• Notices will be going out to the property owners to get permission to adhere the business address banners to the buildings.
• Will also be going out to the business owners, once we have heard from the property owners.

New/Old Business

• Terry stated that Christian is doing well with the maintenance. There is not enough work for 20 hours.  We should look at the budget and see if we have enough to pay him for the 20 hours, so that we can apply for the $2,000 rebate.  There may be other grants available next year.

Meeting Adjourned

Minutes of Annual Meeting

Pillette Village Business Improvement Association
June 13, 2024

In Attendance: Danielle Ramsten, Terry Yaldo, David Duke and Bridget Scheuerman

Regrets: Diane Beck, Councillors Jo-Anne Gignac and Ed Sleiman

1. Approval of Minutes

• Motion by Danielle and seconded by Terry to approve the minutes of the previous meeting. Passed.

2. Financial Report

• Bridget gave the following Financial Report
• Bank Balance as of May 31, 2024 $23,485.45
• Total of outstanding cheques $1,272.14
• Balance after outstanding cheques $22,213.31
• Capital Works Balance $56,800

3. Capital Works Project

• Bridget reported that she and Stefan met with Angelstar to view the address and banner prototype developed by Angelstar.
• The prototype was identical to the drawings provided by the Planning Department.
• There were concerns that it might be too big, so the sample will be installed on one of the buildings to see if it needs to be downsized.
• Lou from Angelstar will do a costing for the project and asked for the number of businesses that will require a sign. Bridget will send him the total number of business within the BIA.
• We need to also clarify if the same type of banners will be going along Pillette.
• We questioned how the business names would be changed should a business leave the area, and Lou indicated that it will be a peal and stick where the business name would go.

4. Street Sale

• We have 55 vendors who have applied for the Street Sale.
• Terry stated that an email should be sent to those requiring tents to see if they need a table.
• David brought Posters and post cards for distribution and left them with Danielle.

5. Open Streets

• Still awaiting information from the City and confirmation of logo, etc.

6. Marketing

• There is a new business above 4661 Wyandotte called Belle Vie Beauty Lounge. So far they have not responded to requests from David for information about their business or contact information.
• Marketing continues in the same fashion and numbers are growing
• Businesses are encouraged to send information to David that he put through social media

7. Wyandotte Lane Reduction

• Terry attended the Council meeting and spoke on behalf of his business as well as for the BIA and indicated that we were not in favour of the lane reductions, but very much in favour of traffic calming.
• Council did not approve the lane reduction.

8. New/Other Business

• Our Maintenance person Chris Grey is working out very well.
• There are still no flowers in the planters and Bridget will check with Parks to see when the plants will be installed and also the concern about the tree in front of McDonalds appears to be lifting.
• Diane asked for Chris to work the day after recycling as there is a lot of debris after pickup.
• Playdium Bowling has closed permanently. Terry suggested that we give some recognition to Mariano for their long standing presence within the BIA. This can be done at the Annual Meeting.

Meeting Adjourned

Minutes of Annual Meeting

Pillette Village Business Improvement Association
May 9, 2024

In Attendance: Danielle Ramsten, Terry Yaldo, Diane Beck, David Duke and Bridget Scheuerman

Approval of Minutes

• Motion by Diane and seconded by Danielle to approved the minutes of the previous meeting. Passed

Financial Report

• Bridget provided the following Financial Report
• Bank Balance as of March 28, 2024 $40,157.07
• Deposit HST Rebate for January to June 2023 $394.22
• Outstanding Cheque Balance $16,884.99
• Balance after outstanding cheques $23,666.30
• Capital Works Balance $56,800
• Bridget indicated that the 2023 Financial Records have been submitted to KPMG for Audit.
• Motion by Diane and seconded by Danielle to accept the Financial Report.

Open Streets

• Have City send Open Street Logos to David.
• We need to determine the cost of the canvases for the two sites where visitors can paint on the canvas. Suggesting 48 x 48, but will check with Nancy Johns.
• David will do an art demo.
• Jazz Cats bad will be playing.
• We need to get as many businesses as possible to participate.
• City will be taking care of the advertising and Marketing, but we should do some for our areas as well.

Street Sale

• Poster is ready and will be distributed after next Board meeting.
• We will be getting 40 printed and asking the businesses to post in their establishments.
• David has not done on line advertising, but will start now to get more vendors.
• Update: The vendor list has soared past last year and now stands at 59.

Marketing

• David reported business as usual.
• Is updating and reposting as information is received.
• Social Media is getting bigger. Closer to numbers of other BIAs.
• Getting more responses.
• Businesses are promoted twice a week.

New Business

• Bridget mentioned about the new recycling schedule and the need for business to apply to continue to get their recycling picked up. A question was asked about the apartments above the businesses and this has to be checked out.  Diane and Bridget may deliver letters, but not until almost the deadline.  Letter should be sent out by mail.  Update: Bridget talked with the organization in charge of this recycling and was told that the businesses had already been contacted and should know about the need to register.  They will also be putting a sticker on recycle bins the last pickup prior to May 24^th.BIA sent out two emails to businesses as soon as we were advised.
• Maintenance – Bridget will contact Terry Cloutier at Community Services to get a maintenance person.
• Watering has not started, but will tomorrow or Saturday.

Meeting Adjourned

Minutes of Annual Meeting

Pillette Village Business Improvement Association
April 11, 2024

In Attendance: Terry Yaldo, Danielle Ramsten, Councillor Jo-Anne Gignac, Diane Beck, Constable Surgeet Gill and Bridget Scheuerman

Absent: Councillor Ed Sleiman

1. Approval of Minutes

• Motion by Diane and seconded by Danielle to accept the minutes of the previous meeting. Passed.

2. Windsor Police

• Constable Gill gave an overview of his experience with Windsor Police. He has been with the force for 17 years and is working in the Community Services Branch on the Health Unit Project and is the Neighbourhood Resource Officer for Pillette Village.
• He is willing to attend Ward meetings and our Board Meetings when available.
• He is suggesting a Coffee with Cops as a means to get the neighbourhood to know Windsor Police. Also suggested was a Community Safety Walk with Barry Horrobin to determine if there are any outstanding issues which could be addressed to ensure the safety of the community.
• He will be visiting the businesses on a daily basis. He asked if we do a community clean up and if there had been any noticeable spike in crime.
• There are a number of agencies available to assist. There is a Police with Registered Nurse Program in place as well a Community Resource Team (police and social worker).
• Jo-Anne indicated that it is important that the businesses have a number to call. The non-emergency number for Windsor Police is 519 258-6111. It was suggested that the Community Services number be given to businesses. Coffee with Cops would be paid for by the host.
• Terry suggested sending an email to businesses about what Community Services does.
• Diane asked if increased patrols are occurring at night. Constable Gill indicated that the responsibility for assigning police cars lies with Patrol. He stressed that it is important for businesses to report all incidents and that is what drives police attention and increased patrolling.
• Jo-Anne will bring it up at the next Police Board meeting.

3. Financial Report

• Bridget gave the following financial report
• Bank Balance as of March 28, 2024 $40,157.07
• Deposit for first HST Rebate Cheque (July to December 2023) $860.15
• Balance after deposit $41,017.22
• Outstanding Cheque $12,140.62 Balance after cheques $28,876.61
• Capital Works Account Amount Owing $132,000.00
• Initial Deposit Made $67,400.00, Payment April 9 $10,600 Balance $56,800.00
• Pending Deposit Second HST Rebate Cheque $392.16
• Motion by Diane and seconded by Danielle to accept the Financial Report. Passed.

4. Capital Works Project

• Stephan from Planning will be talking with Angelstar to get a quote on the second phase of the project.
• We may have to change the design. Waiting to hear back from Stephan.
• The total costs may go up and we will have to pay more.
• It was suggested that Stephan come to another meeting and if necessary, make changes and this has to be done as soon as possible.

5. Open Streets September 22, 2024

• Jo-Anne asked if we could get the businesses to put murals on the backs of the buildings. We would have to get permission from the building owners, and it is a big project. Diane indicated that in the past Tarik has refused to have any murals on his buildings. We could talk with Michelle at Parks to see what would be involved.
• We will be sending out notices to the businesses to get involved in Open Streets.
• A theme that was suggested was Artists’ Alley.
• It was suggested that we get Mark Lefebvre (stilt man) to participate.
• Activities would include having large canvases available for visitors to paint a section and leave their mark.
• A children’s activity corner would be established.
• We will be asking David Duke to do a comic illustration demonstration.
• The businesses would be asked to participate by showcasing their specialties. It is important to get as much participation as possible to create a Hub that will draw people and have them stay, but more importantly have them return after Open Streets.
• Businesses will be asked to provide their suggestions on what they want.

6. Traffic Calming

• Jo-Anne said that speed notices are posted from Lauzon going West along Wyandotte Street. Speed notices are permanent and only one is mobile. These notices collect data on speeding.
• Traffic calming is being worked on. It is coming back to Council and each BIA has to decide what they want to do about it. There are a lot of people who do not want traffic to slow down.
• Administration will be bringing forward the original plans and it will be a Council vote.
• The Vista project form Ford Blvd. east will be going on for two years and traffic will be directed up to Wyandotte.
• Delegations have to go to Council with their views on traffic calming. .When other items are being done, traffic items for Wyandotte can be worked on at the same time.

7. Street Sale

• Bridget indicated that Costco has asked if they can participate in the Street Sale. This was discussed and it was determined if they are going to come and sell memberships, that they would not be allowed to set up a table. Bridget will contact Costco.
• We should have a Pillette Village table.

8. New Business

• Terry asked about the Ontario Power grant. Bridget indicated that they no longer give out grants.

Meeting Adjourned

Minutes of Annual Meeting

Pillette Village Business Improvement Association
March 14, 2024

In Attendance: Danielle Ramsten, David Duke, Diane Beck, Terry Yaldo and Bridget Scheuerman

Regrets: Councillors Jo-Anne Gignac and Ed Sleiman

Approval of Minutes

• Motion by Diane and seconded by Danielle to approve the minutes of the previous meeting. Passed.

Financial Report

• Bridget provided the following Financial Report:
• Bank Balance as of February 29, 2024 $20,650.04
• Deposit 50% of 2024 Operating Budget $20,000.00
• Outstanding Cheques $1,170.53
• Final Monthly Balance $39,479.51
• Terry asked if we could have a running total of the Capital Works budget included in the monthly report.
• Motion by Diane and seconded by Danielle to accept the monthly report. Passed.

Events for 2024

• The Street Sale will be held on Saturday, July 27, 2024, 9:00 a.m. to 3:00 p.m.
• Set up time will begin 8:00 a.m.
• There will be no rain date.
• Current businesses within the BIA do not have to pay for a table, but must register through the website and indicate number of tables (maximum of two paid by the BIA).
• Open Streets will take place Sunday September 22^nd, 10:00 a.m. to 2:00 p.m.
• Some ideas are being considered for events within Open Streets.
• Awaiting information from the City.
• Ideas being considered are passport where stamps are collected to win a prize.
• There will be a meeting called with the businesses to discuss how the event will be take place, within the parameters set up by the City.
• Bridget will be attending a meeting with Parks & Recreation on April 8^th.
• We will need Marketing information from the businesses to indicate what they plan for that day and also for the Street Sale.

Marketing

• Ongoing promotion of the area continues and information added as acquired from our businesses.
• Please send in any information about promotions, sales, etc. to David.
• David wants to do the printing of the directory and Street Sale once all information has been updated.
• David asked if we are going to do a boost for the ads regarding the Street Sale and Open Streets and it was indicated that this should be done.
• We will be posting concerts and events that occur at Reaume Part on our website.

Capital Works Project

• There has been little progress with this project as Planning continues to secure a vendor for the second part of the project.

New/Other Business

• Bridget is moving and wanted to know if the mailing address should stay with her or be within the BIA. It was determined that the address should stay with her and she will make the necessary address change at the time of moving.

Meeting Adjourned

Minutes of Annual Meeting

Pillette Village Business Improvement Association
February 22, 2024

In Attendance: Councillor Jo-Anne Gignac, Danielle Ramsten, David Duke, Terry Yaldo, Dianne Beck (via phone) and Bridget Scheuerman
Regrets: Constable Surjeet Gill

1. Constable Surjeet Gill Presentation

• Constable Gill was unable to attend.
• Bridget gave a report of her meeting with him.
• Constable Gill is suggesting a Coffee With Cops event at one of the local restaurants.
• Jo-Anne thought that a meeting with Constable Gill and all of the businesses would be a good idea.
• We could also invite Windsor Police to be a part of our Street Sale
• If we do an event with Windsor Police, who is paying the expenses?

1. Approval of Minutes

• Motion by Terry and seconded by Danielle to accept the minutes of the previous meeting.

1. Financial Reports

• Bridget gave the following financial report:
• Bank Balance as of January 31, 2024 $19,326.89
• Deposit for Permit Refund $1,000.00
• Deposit of balance of 2023 Operating Budget $2,511.43
• Outstanding Cheque balance $2,865.84
• Balance after all transactions $19,972.48.
• Bridget reported that the HST reports have been completed and we will be getting a rebate of $1,250.43 for 2023.
• Motion by Danielle and seconded by Terry to accept the Financial Report. Passed.

1. Annual Meeting Summary

• The annual meeting was quite successful. We had new businesses and property owners in attendance and some good discussions took place. The 2024 Operating Budge was approved.
• It was explained that we would be having our next Annual Meeting for 2024 in November, rather than taking it into the new year to coincide with the new BIA Governance.

1. Events for 2024

• Bridget presented a list of events for 2024 from the City so that we could make a good decision as to when to have the Street Sale. It was determined that the Street Sale would be held Saturday July 27^th 9:00 a.m. to 3:00 p.m.  Cut off for applications will be the end of June, exact date to be determined.
• Open Streets will be taking place September 22, 10:00 a.m. to 2:00 p.m. Bridget will communicate with the City to get the parameters of the event and what is expected of us as a BIA.
• Update: City Parks & Rec are waiting for the Traffic Control Plan.  The goals of Open Streets is on the City Website.  It is important to provide activities that will draw people and have them stay for a short time.  People will be moving from one Hub to another across the City. People are expecting a unique experience in the area.  Wyandotte will close at 9:00 a.m. and reopen at 3.  It is expected that all activities should be shutting down no later than 2:00 p.m. to allow time for Windsor Police and the City to reopen the streets safely.  Some ideas that have been suggested are Artists setting up, artwork in action, workshops from various businesses regarding their products.  Health Unit has to be contacted regarding any food that is served outside, other than a patio that isinfront of a restaurant.  No alcohol is allowed on the road, only within a specific approved patio.

1. Marketing

• David will continue with the monitoring of the website, adding new businesses, and business information as it is forwarded to him.
• He added new businesses and removed another.
• Terry asked how the social media/website is doing. David said it is slowly growing.

1. Capital Works

• Jo-Anne gave an overview of the situation with street calming and indicated that it is stalled and basically has disappeared. Looking at the Vista project on Riverside Drive and this will cause a lot of traffic on Wyandotte and it would not be a good time to reduce traffic lanes on Wyandotte.  Businesses cannot lose any parking so the bike lanes are out and another route is needed and being investigated.
• Jo-Anne is concerned that there is nothing to slow the traffic and we need money for traffic calming. Traffic Engineering is working on alternatives and will be bringing it forward, hopefully in the next could of months.
• Looking for a new bike route from Ganatchio Trail to Strabane. Create a bike route from Ford City to Pillette.  Putting bollards in the middle of streets, pedestrian crosswalks are things to consider.  Not sure of what will be coming forward from Traffic.
• There are other tools that can be utilized and we will have to wait to see that Traffic Engineering will present.
• Diane said that speed bumps would slow traffic down.
• Traffic will be diverted from Riverside Drive to Wyandotte this Spring and next Spring.
• Stefan is trying to find another supplier for the Capital Works project. Another design was discussed so that we can move forward with the project, due to the fact that the previous supplier went out of business. Bridget will communicate with Stefan of the Planning. Dept.
• New/Other Business
• Need a maintenance person for this year. The person has to be able to pull weeds, sweep the sidewalks and keep alleyways clean.  A second person will water the plants/trees and keep them weed free and trimmed (plants only with the trimming).  Terry has someone to do the watering and weeding of the planters.  It was stated that the property owners are responsible for the grassed areas near their property.  Terry said he could send out his part time staff on occasion.
• Grandmamas Delight is now open.
• Bridget asked about letterhead design. David can do a basic design.  No need for printing as it is rarely used.  Keep file ready.

Meeting Adjourned

Minutes of Annual Meeting

Pillette Village Business Improvement Association
January 25, 2024
Location:  Nancy Johns Gallery & Framing

Bridget Scheuerman chaired the meeting in the absence of Terry Yaldo

1. Welcome

• Attendees were welcomed to the meeting and were given the opportunity to introduce themselves and identify their business.

2. Approval of Minutes of 2022 Annual Meeting

• Motion by Diane and seconded by Nancy to approve the minutes from the 2022 Annual Meeting. Passed.

3. Financial Report

• Bridget provided the following financial report.
• Bank balance as of December 29, 2023, $20,339.66
• Outstanding cheque total $339
• Balance after cheques $20,000.66.
• Motion by Danielle and seconded by Tony to accept the Financial Report.

4. 2024 Operating Budget

• Bridget presented the Draft 2024 Operating Budget, and the budget was reviewed, and questions answered.
• Bridget stated that the Draft 2024 Operating Budget had been sent to the membership in November 2023 and is hereby presented to the Membership for consideration and approval.
• Motion by Nancy to accept the 2024 Operating Budget as presented. Seconded by Marlena.  Motion passes.

5. Marketing for 2024

• David provided an updated business directory, and some changes and updates were made.
• He indicated that he will continue with the social media program, videos for the businesses.

6. Events for 2024

• We will be hosting the Street Sale once again this year and be a part of the Open Streets Event on September 22, 2024.
• Bridget indicated that Ford City is having their event on August 17, 2024. So as not to conflict with Dropped on Drouillard, it was suggested that we hold our Street Sale on August 10, 2024.
• More information to follow as we get clearer direction from the City with regards to Open Streets.

7. Confirmation of The Board of Directors

• Bridget indicated that we are seeking new Board members and gave an overview of the responsibilities.
• Anyone interested in becoming a Board member can contact any current Board member.
• Motion by Diane and seconded by Nancy to confirm the present Board of Directors. Motion passes.

8. New Business

• Grandmamas had a soft open house which was quite successful.
• We have had very good feedback on the new planters and the decorations during the holiday season.
• Nancy reported that the Physio business had rented some Art from her.
• There was a question about the traffic study, which seems to be at a standstill right now.
• Tony asked about what the going rate for rent in the areas is at this time. Discussion ensued.

Being no further business the meeting was adjourned

Pillette Village Business Improvement Association

Board of Directors Meeting

November 16, 2023

In Attendance:  Danielle Ramsten, Diane Beck, Terry Yaldo, Bridget Scheuerman and David Duke

Approval of Minutes

• Motion by Danielle and seconded by Diane to accept the minutes of the previous meeting. Passed.

Financial Report

• Bridget provided an updated Financial Report:
• Bank Balance as of October 31, 2023 $88,909.66
• Outstanding Cheque Total $66,126.22
  Balance after cheques $22,783.44
• Bridget reported that the deposit cheque for the Capital Works project has been submitted to the City and this covers Phase One of the Project.

Motion by Diane and seconded by Danielle to accept the Financial Report. Passed.

Meetings At City Hall

• Bridget reported on meetings she attended regarding the upcoming Storm sewer surcharge that will be implemented starting in 2025. The City will be updating the storm sewer system and the cost will be charged back to the businesses and residents through Enwin Utilities starting in 2025. There will be Public Meetings over the next year that will outline the project.
• Bridget had a discussion with Anne Marie Albidonie of Public Works with regards to the upcoming changes in recycling. The City is in discussions with the company that currently is responsible for the production of recycled items, who now wish to do the collection as well. So far, the discussions have centered around this
  company collecting residential only and talks are ongoing to include business in the collection process. More to come on this item as it becomes finalized.

Marketing

• Bridget brought samples of tote bags that were provided by Graphix 27. After some discussion it was suggested that we get prices for a much thinner bag similar to those used by grocery stores and to give a supply to each business for their customers, with the Pillette Village Logo on each bag. A price will be obtained and quantities.
• Danielle suggested designing something with the website QR code, a fun saying, etc. It was also suggested to do a series of bags with sayings/themes and to have the customer bring back the bag to exchange for a new one, and thus bring shoppers into the area.
• Ask Graphix 27 for pricing and production of these less expensive bags.
• A suggested budget for this Marketing project would be between $1,500 and $2,000
  to acquire shopping bags, scratch pads, and other affordable marketing items.

Motion by Terry and seconded by Danielle to budget $1,500 to $2,000 for Marketing.
Motion Passed.

2024 Draft Operating Budget

• A draft Operating Budget was discussed in detail and all line items reviewed. After some discussion, the attached proposed Operating Budget is being put forward to the membership for approval. The amount of the 2024 Operating will remain the same at $40,000.00. This Draft Operating Budget will be presented at the Annual Meeting for approval.

Annual Meeting

• The Annual General Membership Meeting will be held January 11, 2024. Location to be determined and communicated in the new year. Please mark your calendars and plan to attend. If you would like to host the Annual Meeting, please contact Bridget.

New/Other Business

• There was no new or other business and therefore the meeting was adjourned.