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BIA Meeting Minutes

Annual General Meeting October 16 2025

October 16, 2025November 12th, 2025
Pillette Village

Pillette Village Business Improvement Association
Annual General Meeting
October 16, 2025
Nancy Johns Gallery and Framing

  1. Welcome
  • Terry thanked everyone for coming and welcomed them to the meeting.
  • He thanked the Board of Directors and Bridget for their work throughout the year.

 

  1. Approval of Minutes of the 2024 Annual General Membership Meeting
  • Motion by Diane Beck and seconded by Danielle to approve the minutes of the previous annual general meeting. Passed.

 

  1. Financial Report
  • Bridget provided the following Financial Report.
  • Due to the postal interruption, the most recent Bank Statement has not been received and the most recent bank statement on file, was used as the balance:
  • Bank Balance as of July 31, 2025, $35,771
  • Total for outstanding cheques $7,385.43
  • Balance after cheques $28,385.79
  • Balance of Capital Works Project owing $46,200.00
  • Motion by Danielle and seconded by Diane Beck to accept the Financial Report. Passed.

 

  1. Capital Works Project
  • Bridget gave an update for the project indicating that the final project should be going to the CEO for signature, after which AngelStar can begin work on the banners, poles and gateway entrance feature.
  • Bridget provided information on the project and showed layouts, indicating that the address banners as previously suggested were too costly and not enough of the building owners had agreed to have them adhered to their building. Therefore more pole banners have been added along Wyandotte.
  • It was noted that the banners are made of aluminum and not cloth banners, so that they will be in place for some time.

 

  1. 2026 Draft Operating Budget
  • Terry indicated that we tried to keep the budget low, but there have been increases in the mandatory line items that needed to be addressed.
  • Marlena indicated that the street where her store is located in not being cleaned. Terry explained that there had been a change in the person doing the cleaning and that we will address this issue.  It was also noted that the BIA cleans within the BIA boundaries, and that the property owners are responsible for other areas.  He asked everyone to let the Board know if the street is not being cleaned properly.  Diane suggested that street cleaning occur after garbage and recycle day as this generally leaves a mess which the garbage worker will not pick up and if it is a windy day, a lot of the recycle gets blown around.  We will check with Public Works to confirm the dates of garbage and recycle pickups.
  • Tess asked for a clarification for Marketing and Advertising and was told that David Duke is our Marketing person and he does regular posting and updating on the website. It was asked if he could come to each of the businesses to do a video and put that on the website.  Terry stated that it would be quite costly to have David do that, but if each business owner would like to do a video, David will be able to upload it and run it on the website and social media platforms.
  • Alex asked about donations and why there is no amount provided. It was explained that we were donating to CNIB while they were still within the BIA, but they have since moved and we need to look for a new charity to support.
  • Ronald McDonald house was mentioned.
  • After reviewing the proposed 2026 Operating Budget a Motion was made by Danielle and seconded by Diane Beck to adopt the 2026 Operating Budget as presented. Motion Passed.
  1. 2026 Events
  • An overall discussion took place regarding past and potential future events.
  • It was explained that the city will close the streets for Open Streets so there is no cost to the BIA. It is tentatively scheduled to be back at our end in 2026.
  • Tess asked about volunteers from the High School to assist with events. It was explained that we have not had good success with the students.
  • Nancy suggested having a group to plan the events. Tess and Diane Beck offered to be part of the committee.
  • Terry stated that getting volunteers is very difficult and without volunteers, your event will not be successful because you cannot expect the Board members to do all of the work to run an event. More people and businesses need to be involved.
  • Businesses are suffering and need a boost.
  • Alex asked about partnering with Olde Riverside. Look for a common interest and see if the two could work together.
  • Diane Beck mentioned a dog show as an idea.

 

  1. Confirmation of the Board of Directors
  • Bridget asked who will be staying on the Board of Directors and who would be interested in becoming a member.
  • Terry indicated that he would stay on for 2026.
  • Danielle will be stepping down.
  • Diane Beck will be staying, and our newest member Tess Always will continue on the Board.
  • Bridget brought forward the time and date for monthly meetings. It was stated that one other person wished to be on the board, but could get to the meetings until 6:00 p.m. After some discussion and day and time suggestions, it was decided that the second Thursday of each month at 5:00 p.m. would be the meeting time for the board.  Tess Always has offered her place of business as a meeting place for the Board meetings.
  • Motion to Confirm the Board of Directors was made by Nancy and seconded by Diane Clinton.
  1. New Business
  • Nancy asked about the weeds and appreciated it being done this past summer. This will be discussed in the new year and contact made with the city as to what their role is in weed removal in the alleyways.

 

With no further business the meeting was adjourned.